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Stress-Less Disney Weddings: How Fairy Tales & Wedding Bells Manage Day of Coordination

Having a destination wedding at Disney World can be a dream come true, but it also comes with a fair share of details and logistics that need to be managed. Fortunately, we have a team of experts at Fairy Tales & Wedding Bells who specialize in making your Disney Fairy Tale wedding stress-less. In this blog post, we'll take you on a journey through the intricate process of coordinating a destination Disney World wedding, from the day before to the day after, ensuring that every detail is perfectly handled.


A wedding welcome kit display containing snacks and a welcome note to family and friends.
Welcome bag from Allie & Isaac's 2023 Wedding

Day Before the Wedding: Setting the Stage


We can’t begin to emphasize the importance of starting the coordination process early, even before the wedding day itself. The day before the wedding is a crucial time for getting all the essential elements in place. Here's what our team can do:


  • Professional Dress Steaming: The day before the wedding, we recommend professional steaming your wedding dress, suits, tuxedos, and other wedding day attire to ensure the brides and grooms looks their best. We also recommend having extra attire, especially if the Florida weather is sweltering, to change into for the reception.

  • Itinerary Flexibility: Understanding that the day before the wedding can be hectic, our team works around your schedule, whether it's a day at the pool, exploring the parks, or other activities. We ensure a stress-less experience.

  • Rehearsal Assistance: We work with Disney's day-of coordinators and assist in planning additional activities for the bridal party. We also navigate any last-minute changes that need to be coordinated with your outside vendors.

  • Personalized Experiences: For smaller groups of friends and family, we plan both traditional and non-traditional activities, such as pairing a dinner with a fireworks dessert cruise, to create memorable moments.

The Wedding Day: From Hair and Makeup to the Last Dance


The actual wedding day is where Fairy Tales & Wedding Bells truly shines in ensuring a smooth and stress-less experience:

  • Last Call: We start the day with a "last call" to review of your vision and ensure all details are in place. This typically occurs about a week before the wedding. On this call you’ll meet your day of team, review your vision, and learn what you can expect from us.

  • Vendor Coordination: You’ll share your room number and venue details with your Wedding Planner. We communicate with all vendors to ensure they have the necessary information, including the timeline and contact details. This allows the couple to communicate their wedding details to one point of contact, simplifying the process. Less work for you and more time for fun.

  • Arrival Before Hair and Makeup: We arrive 30 minutes before the hair and makeup preparations begin to assist guests who might get lost or disoriented in the Disney properties.

  • Photography and Video Preparation: The team helps gather items for photos and videos, ensuring that the bridal party is prepared for any outfit changes. We ensure sentimental articles like the bride's earrings, rings, shoes, and more are ready for photos and transitioned to their final destination once the photos are complete.

  • Rehearsal and Transportation: We assist in coordinating the transportation for the couple, ensuring smooth transitions and that everyone is where they need to be on time.

  • Personal Touches: We focus on creating personalized moments throughout the day, such as matching the bridal party entrance to how the couple met or the interests they share. This adds a unique and personal touch to the celebration.

  • Staying Present: Throughout the day, we remind the couple to take in the moment, breathe, and cherish their surroundings. This emotional support is vital to ensuring they fully enjoy their special day.

  • Dance Floor Energizers: We even assist in getting the party going by providing fun items like glow sticks to liven up the dance floor, contributing to the celebratory atmosphere, all at your direction and guidance to ensure that you have the most magical reception possible.

After the Wedding: Wrapping It Up and Moving Forward


Once the wedding ends, our team's work is far from over. We ensure that the couple's transition back to everyday life is as seamless as possible:


  • Transportation: We help coordinate transportation for guests who are ready to leave, making sure no one has to wait unnecessarily.

  • Wedding Cake: Two team members are assigned to carry any leftover wedding cake, ensuring it remains intact, back to the couples suite.

  • Item Exchange: We maintain a list of items signed in and out throughout the day to ensure that nothing is misplaced.

  • Future Planning: Our team assists in planning your activities for the day after the wedding. Whether you want to explore the parks or simply relax and enjoy each other's company, we work to tailor the post-wedding experience to your preferences.

Conclusion


Coordinating the onsite moments of a Disney wedding can be an enchanting journey, but it's not without its complexities. Our goal is to take the stress out of the equation by handling every detail that Disney Wedding Planning services do not, from the day before the wedding to the day after.


Our expertise, personalization, and dedication to ensuring every moment is perfect make Fairy Tales & Wedding Bells the ideal partner for a destination Disney wedding. So, if you're considering a Disney wedding, don't wait; reach out to a wedding coordinator like Fairy Tales & Wedding Bells from the moment you decide to tie the knot. This will allow you to enjoy the entire wedding experience and create lasting memories without worrying about the details. Your fairy tale wedding awaits!


Want to learn more about our full-service wedding planning services? Head on over to our Services page to learn how our company has evolved into a magical event-planning experience unlike any other.

Ready to start planning? SCHEDULE A CALL TODAY so we can begin walking hand-in-hand with you every step along the way and advocating on your behalf to make sure that your wedding day is everything you've ever dreamed of and more.


Whether you hire us Fairy Tales & Wedding Bells to be part of your Disney Wedding Dream team or not, we'd love to hear about it. Share your Disney Fairy Tale wedding photos and videos with us by tagging us @fairytalesweddingbells on Facebook and Instagram or @fairytalesnweddingbells on Tiktok.


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